Did you know that Creative Outlet’s My Library and Notes features are invaluable tools that enhance team productivity? Users comment that My Library and Notes help them stay organized and prevent them from reusing the same image for different clients and/or reusing the same image twice in a short period of time. But My Library and Notes won’t do any good unless you know how to use them.
As many of you know, My Library allows you to save and organize a collection of your favorite photos. But you might not be aware that it has an additional feature made specifically for companies with multiple users. Every company with a Creative Outlet subscription has one parent account and multiple child accounts. Employees have their own child account where they can save and organize files privately, but they can also share files or entire folders with one or more people in a company using their default folder titled, “Shared.” Additionally, the Shared folder can house subfolders, which is helpful when organizing images specific to a project or a team. You are not restricted to saving Creative Outlet photos, as you can also save personal photos to your My Library.
The Notes feature proves vital to all users, whether you have an independent account or a child account that is part of a company, because detailed notes can be added to any image. You can view when it was used, what it was used for and other pertinent details. If you are short on time and do not want to open every image to see if there are notes, look for a colored indicator at the top left corner of each image. The indicator confirms right away that the image has notes on it or was recently downloaded. This way, you can quickly see if you want to use an image that has recently been used by yourself or another person. The indicators are in three colors: red, which means the notes were added in 30 days or less; yellow, which means the notes were added between 30-60 days; green, which means the notes were added over 60 days ago.
Here’s a quick run-down of how to use the My Library and Notes features:
1. First, log in to your account on Creative Outlet. If you don’t have any images in your My Library, search for an image and add it to My Library by clicking on the icon that looks like a file-box next to the image sizes.
2. Click on the My Library icon at the top of the homepage on Creative Outlet.
3. My Library shows what images you’ve saved, a default folder labeled “Shared” and any other subfolders you’ve created.
4. To create a new folder, simply click the “New Folder” icon at the top right of your My Library page. Then type your folder name and select “Shared” if you intend to share it with others in your company.
5. Notice that your Shared Folder displays how many folders and images are in it with a number next to the folder and page icon at the bottom left side. In the example below, the Shared folder contains two folders and eight assets.
6. To save an image to your Shared folder or a subfolder that you’ve created, click the arrow at the top right of the image. This gives you options to download, add a note, move or copy, or delete. Click “Move or Copy.” The next window will allow you to choose what folder you’d like to put the image in. Select “Shared” or whichever subfolder you’d like. A third window will show what folder you’ve selected. Make sure it’s the folder you want and then select “Move.”
7. As previously mentioned, you can view whether or not an image has notes attached to it without opening the image by simply recognizing if there is a colored indicator at the top left corner of an image. In the example below, two images have a red corner which lets you know that notes were added 30 days or less from today’s date. If you open the image and view the notes, you’ll notice that the person who downloaded it, day and time are included in the notes section. As a reminder, the indicators are in three colors: red, which means the notes were added in 30 days or less; yellow, which means the notes were added between 30-60 days; green, which means the notes were added over 60 days ago.